How to adapt the business model to the new times
How to adapt the business model to the new times Linkedin Youtube Facebook Instagram According to the vision of many
luis.chicaiza
2022-09-29
Dexon BPM
The processes related to safety and health in the workplace are similar to any other business process. For that reason, just as Business Process Management Software solutions are used for managing processes, optimizing activities, coordinating actions, and thus speeding up the response to clients and improving the productivity of the company, these solutions can be used for speeding up and optimizing the processes related to safety and health in the workplace.
This is of a great importance today, because the regulations and rules related to these processes have become more severe. In times when epidemics are a constant threat, and when we are in an alarm state due to the pandemic, the governments around the world have applied important changes to regulations for the safety and health of workers. Thus, the penalties for companies that are not taking care of their employees are bigger, and the optimization of these processes have become an obligation.
One of the critical abilities companies must have for managing in the best way the employee’s health in time of pandemic, is related to the organization of the health information. Medical records, medical controls’ dates, revisions, potential risks of the person and their underlying conditions, all this has to be considered when a new place is made for an employee within the organization.
If we think that an organization is in constant change and is always facing new challenges, we will clearly see that changing the payroll or getting a new participant in the team is a frequent necessity. But, if any time that this has to happen, there is the need for a cumbersome activity of filling in application forms, printing documents, crossing information, making different kinds of communications, this will become an obstacle for the right development of the operation.
Organizations have to be able to perform all the recruitment processes without losing speediness or diminishing their productivity. For that reason, they have to be supported on a solution for automating all the processes related to health information of the new employee. A BPM system is useful for having a digital and automatic recording of all this information. With this, all the regulations demanded by the authorities are fulfilled in a practical and fast way, and the customers still receive what they asked for.
Dexon has helped some companies in the management of safety and health in the workplace in the following manner: with the health risks posed by the pandemics, many regulations aiming to diminish the new coronavirus spreading have been created. One of the main regulations is to perform a classification of employees depending on the epidemiological risk each one of them has.
For achieving this many aspects are taken into account. For instance, the life conditions of the person are checked for stablishing if the employee is living under circumstances of greater contagion risk, depending on the number of people living with them or the transportation means used. The health history must be checked too, in order to know if there is any condition making the person more vulnerable to the virus symptoms. Another aspect to be checked is the type of work they are going to perform: if they have to deal with machines highly loud, there is the need to know if the person has a special risk in their ears; if the work is going to be only by computer, we should know the visual health of the person, etc.
Dexon has automated all these processes for the classification of employees. This is made through an automatic recording and management of the information. In this way, the company doesn’t have to be concerned for having a person organizing and checking data, and it guarantees an organization and availability of the data for it to be used when it is required; for instance, for an audit, or for the monthly reports related to employees’ health, or when the applicable entity for health (hospitals, clinics, etc.) ask for the information when they are going to receive the employee, etc.
Besides automatically organizing information, Dexon can stablish mechanisms for the transfer of it. This means that it not only organizes the information, but also automates its delivery, depending on the needs the organization has. It can be sent through email to the user, the health institution, or the directives of the health area within the organization.
Dexon can do this due to its process design tool. With this tool it is possible to make a graphical design, also known as chart flow, in which we can see with total clarity what are the steps the process has to go through and how each one of them are connected to the rest of the activities. Thus, Dexon solution can accurately design how the information flow process is going to work, and check where are potential delays in the transference of it.
In addition, having these processes in the informatic system, it is possible to make a clear tracking of their performance. With this, monitoring and improving becomes faster and more effective. This all impacts not only the health system, but also the general effectiveness of the company, because it makes managers free from the necessity of checking these repetitive processes that take valuable time, and they can focus this energy in improving products, customer attention, and fulfilling clients’ necessities.
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