What are the main advantages of automation?

To automate means to have actions carried out without someone operating them. In other words, it means that activities are carried out by themselves. For this to happen, we currently have computer technology, which uses information in digital formats to program activities so that they start when instructed, close when instructed, and do everything they are designed to do according to a previous program. So, what the technology does is to design the process routes and then let it run on its own.

Many people think that the approach to automation is, from what has been said, to remove human involvement from the work and let the machines take care of everything. However, this is far from being the case. Rather, intelligent automation promotes the use of human intelligence in business to solve problems of improvement and growth, product development or better customer service. Moreover, human intelligence is needed precisely to design the program and to monitor it for disruption.

Along these lines, the most successful businesses with the highest customer and employee satisfaction are those that have embraced automation as part of their corporate strategy:

It’s clear that automation is the future, but that doesn’t mean the human touch will be forgotten. It plays an integral role in business, particularly in communications and customer service – roles where a human element is needed to bridge the gap between the consumer and the business. While automation isn’t something to be feared, it is something every company should seriously start thinking about. We live in a digital age that is transforming every day, and to beat the competition, you have to be able to keep up. (europeanbusinessreview.com)

To automate means to have actions carried out without someone operating them. In other words, it means that activities are carried out by themselves. For this to happen, we currently have computer technology, which uses information in digital formats to program activities so that they start when instructed, close when instructed, and do everything they are designed to do according to a previous program. So, what the technology does is to design the process routes and then let it run on its own.

Many people think that the approach to automation is, from what has been said, to remove human involvement from the work and let the machines take care of everything. However, this is far from being the case. Rather, intelligent automation promotes the use of human intelligence in business to solve problems of improvement and growth, product development or better customer service. Moreover, human intelligence is needed precisely to design the program and to monitor it for disruption.

Along these lines, the most successful businesses with the highest customer and employee satisfaction are those that have embraced automation as part of their corporate strategy:

It’s clear that automation is the future, but that doesn’t mean the human touch will be forgotten. It plays an integral role in business, particularly in communications and customer service – roles where a human element is needed to bridge the gap between the consumer and the business. While automation isn’t something to be feared, it is something every company should seriously start thinking about. We live in a digital age that is transforming every day, and to beat the competition, you have to be able to keep up. (europeanbusinessreview.com)

What will always make the difference will be proper planning of automation and technology implementation for business improvement. This implies, moreover, careful attention to the needs and capabilities of employees and collaborators, who will be the first to feel the transformations.

Efficiency and speed

Perhaps the most important consequence of automation is that the company gains in speed of response and accuracy. This means that in addition to doing all tasks at a higher speed, these are still done with perfect coordination between them and everything is done at the right time and with the right action. Furthermore, this means that you know which direction the business wants to take and which actions really add value:

Efficiency is focused on eliminating non-value-added activities that prevent a team from delivering quickly, or from delivering as much value as they are capable. Automation plays a role in this, but a larger role is usually played by frequent interruptions and being pulled away to work on things that don’t add value. Examples of other non-value-added work include meetings to coordinate between teams that would not be needed if the delivery team was sufficiently skilled to simply do the work themselves. (infoq.com)

This brings us back to the point that, while automation is critical, the intelligence that drives and channels automation is still more important.

Knowledge and predictio

Another important added component for companies that automate their processes is to have information about their activities always available in real time. The reason is that automation first goes through a digitization stage in which processes are mounted on digital platforms; then, every time actions are executed, software tools keep a record of everything. This record can be reviewed whenever needed to know if adjustments or changes to the process are necessary. This is why automation definitely strengthens the continuous improvement and growth of the company.

In addition to this, having the information available makes it possible to take the data to make all kinds of information analyses and know what are the best decisions for the near and distant future of the sector in which the organization operates. This means that information can be transformed into knowledge and this knowledge can be transformed into an intelligent company that gains value with each of its actions.

This is a perfect unification between human intelligence and the capabilities of technology to automate processes. It is this alignment that ultimately achieves the best results.

Dexon Software has developed the Dexon Business Process Management suite to achieve the highest degrees of alignment between technology and human intelligence. Our goal is to be the partner that helps many organizations, no matter their size, to think about their technology needs, the direction that gives them added value, and how to plan for employees and partners to embrace software solutions as aids and enhancements, not as a threat or competition. That is why our automation tool is practical and easy to use, and allows integration with any other system in use in the organization.

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